Hello all and Happy New Year. Please see message below from our new finance processing team and feel free to reach out to me if you have any questions...thanks 🙂
Please read this email in its entirety, as there is important information about how invoices and deposits will be handled. Not all the information provided may be relevant to your work, but I’m hoping this will be a good resource for some “FAQ’s” we’ve received.
The finance associates from the business center that serves your departments have relocated to new offices. We have moved to the below address on East Campus:
1900 N 42nd Street
VBSA 151
Lincoln, NE 68583-0905
We are now located in the VBS Annex building, situated on the Northeast corner of East Campus. I’ve included a handy map for reference at the bottom of this email. Our main office with our mailboxes is in room 151, with individual offices for employees listed below:
Anh Tran
Room 149
Cheyenne Covarrubias
Room 150
Emily Riggle
Room 149
Jeanne Bonnett
Room 147
Katie Cheek
Room 151
Nazik Elhashmi
Room 150
Spencer Supik
Room 138
Tyson Jenkins (Supervisor)
Room 137
Please work with your business center contacts on any process changes that may need to be made. This move will mostly affect where checks and mail are sent or dropped off. In general, the below information should be helpful, but please work directly with your finance associate if alternative arrangements need to be made. We are working on getting a locked drop-box installed at Ag Hall as a more central location for checks and documents, but that project has not been completed yet. We will notify you when that is available.
Invoices that need to be paid:
Starting January 1, we will no longer be picking up mail from Chase Hall, Ag Comm Hall, Entomology Hall, and Tractor Test Lab. I’ll be making a last pick-up to these locations the first week of January. If you previously left invoices in a mailbox in these locations, please scan any invoices you receive and email to your finance associate or to unl.aem_finance_procurement@nebraska.edumailto:unl.aem_finance_procurement@nebraska.edu. Please include a cost object for quick processing. If you already email or send through Docusign, that’s perfect!
Other mail items you would normally leave in a business center drop box:
Please pre-sort mail to decide if it goes to the business centers. Scan packing slips and email them to your finance associate or to unl.aem_finance_procurement@nebraska.edumailto:unl.aem_finance_procurement@nebraska.edu. Alternatively, if you placed your Ariba order, you could also attach packing slips directly to Ariba. Please let me know if you would like to start this and need any assistance in learning how to attach documents in Ariba.
Pcard Documentation:
This process is evolving, but if you normally leave paper documentation in a mailbox for pickup, please instead scan these items and email to your pcard reconciler. If you already attach items in Firefly, continue doing so. Please note: any documentation attached in Firefly needs to have your signature. This can be done in Adobe Acrobat.
Invoices you send to your customers:
If the payment address on the invoices you send out currently has a mailing address of the Ag Comm or Entomology buildings, or to AEM or Filley Chase Business center PO Box, please work with your customers and the business center to update these mailing addresses so that payment is received in a timely manner.
Checks for deposit:
If you have checks or cash for deposit, please bring them to VBS 151 in a timely manner. Bursar Cash-handling policy states that any collections received need to be deposited within two business days, and any check received of $10,000 or greater must be deposited within one day of receipt. Checks and cash for deposit may not be sent through intercampus mail. When the Ag Hall drop box is installed, that will be available for drop-off as well.
Thanks so much for all that you do to support our transition - we look forward to working with you all in the new year.
Sarah
[University of Nebraska – Lincoln]
Sarah Stehr
Business Center Manager II
University of Nebraska–Lincoln
NE Innovation Campus Business Center
1901 North 21st Street
Lincoln, NE 68588-6205
(402) 472-5882